Request a free audit

Freight financial control

Know what you should be paying for freight.

Ervalos helps businesses verify carrier invoices against contracted rates and shipment data, identifying billing discrepancies and bringing clarity to freight costs.

Request a free auditHow it works

Currently accepting companies for our free pilot program.

Freight invoice verificationConceptual illustration
  1. Contracted rates
    Zone 2, 0-5 kg
    4.20
    Zone 3, 0-5 kg
    4.78
    Fuel surcharge
    12%
  2. Carrier invoice
    SHP-1043
    5.35
    SHP-1044
    4.70
    SHP-1045
    6.10
  3. Shipment data
    SHP-1043
    3.2 kg, Z2
    SHP-1044
    4.6 kg, Z2
    SHP-1045
    2.8 kg, Z2
Structured findingsExpected: 4.20 × 1.12 = 4.70
ShipmentBilledExpectedDifferenceStatus
SHP-10435.354.70+0.65Discrepancy identified
SHP-10444.704.700.00Verified
SHP-10456.104.70+1.40Review required
Conceptual illustration with fictional sample values. Not a product screenshot.

The challenge

Freight invoices are complex. Verifying them shouldn’t be.

Shipping costs are influenced by contracted rates, shipment weight, delivery zones, service levels, fuel surcharges and additional fees.

As shipment volumes grow, manually checking whether each charge matches the agreed terms becomes increasingly difficult.

Billing discrepancies can go unnoticed, not necessarily because they are large, but because identifying them requires comparing information across multiple documents and systems.

  • Complex pricing

    Different rates, zones, weights and surcharges make verification difficult.

  • Fragmented data

    Invoices, shipping records and commercial agreements often exist in separate files.

  • Limited visibility

    Without systematic checks, discrepancies can remain unresolved.

What we review

Every charge deserves a closer look.

  1. Contracted rates

    Compare billed rates with the terms agreed with your carrier.

  2. Weight-based charges

    Review charges against shipment weight and applicable pricing rules.

  3. Delivery zones

    Check whether geographic pricing has been applied correctly.

  4. Fuel surcharges

    Examine additional fuel-related charges against available contract terms.

  5. Additional fees

    Review handling, remote-area and other applicable surcharges.

  6. Duplicate charges

    Identify potential duplicate billing entries where the data allows.

The scope of each review depends on the available billing data, shipment records and contractual terms.

The process

From shipping data to financial clarity.

  1. Step 01

    Share the relevant data

    We start with a carrier invoice, the corresponding contracted rate card and, where available, a shipment export for the same period.

    • Carrier invoice
    • Rate card
    • Shipment export (if available)

  2. Step 02

    Review the charges

    We compare billed amounts with applicable contractual terms and shipment information to identify potential discrepancies.

    • Billed vs. contracted
    • Line by line

  3. Step 03

    Receive an audit summary

    We provide a structured overview of the findings, highlighting discrepancies, their supporting calculations and items requiring further review.

    • Findings
    • Calculations
    • Open items

No software installation or system integration is needed to take part in the pilot.

Our approach

Built for evidence. Not assumptions.

Not every difference is an overcharge.

Ervalos takes an evidence-first approach to freight invoice verification. Findings are evaluated against the available contractual terms and shipment data.

Potential discrepancies are distinguished from confirmed findings, while cases with insufficient information remain flagged for review.

Verified
No discrepancy identified under the applicable rules.
Discrepancy identified
A difference supported by the available data and calculations.
Review required
A potential issue that requires additional verification.
Unresolved
Insufficient information to reach a reliable conclusion.

Shipment-level audit report

Carrier: Sample Carrier APeriod: Sample monthCurrency: EUR

Illustrative example
ShipmentChargeBilledExpectedDifferenceStatus
SHP-1042Base rate, Zone 24.204.200.00Verified
SHP-1043Base rate, Zone 2Billed at Zone 3 rate4.784.20+0.58Discrepancy identified

Supporting calculation, SHP-1043

Shipment weightShipment export
3.2 kg
Destination zoneShipment export
Zone 2
Contracted rate, Zone 2, 0-5 kgRate card
4.20
Billed rate (matches Zone 3)Carrier invoice
4.78

Difference4.78 − 4.20 = +0.58

SHP-1043Fuel surcharge, 12%Follows base rate0.570.50+0.07Discrepancy identified
SHP-1045Additional feeFee not found in rate card1.40n/an/aReview required
SHP-1046Remote-area feePostcode missing in export3.90n/an/aUnresolved
SHP-1047Base rate, Zone 34.784.780.00Verified
Illustrative example with fictional sample data. Not a screenshot of an available product.

Free pilot program

See what your freight invoices reveal.

We’re currently looking for a limited number of businesses to help test and refine our freight invoice review process.

As part of the pilot, we’ll review an agreed period of shipping activity and provide an overview of the findings.

Request a free audit

No commitment. We’ll first discuss whether your data is suitable for a pilot review.

Or email us directly at luka@ervalos.com

What you’ll need

  • Carrier invoice
  • Contracted rate card or pricing agreement
  • Shipment export, where available

What you’ll receive

  • A structured summary of reviewed charges
  • Identified billing discrepancies, where supported by the data
  • Supporting calculations and items requiring clarification
  • No fee and no obligation to continue

Only share what the audit needs.

We do not normally need customer names, email addresses, phone numbers or full street addresses to review freight charges.

Before any files are shared, we’ll explain which fields are needed and how to remove unnecessary personal information.

The exact data requirements depend on the carrier’s pricing rules and the scope of the review.

FAQ

Frequently asked questions

Other questions? Write to luka@ervalos.com.

Is the pilot really free?

Yes. There is no fee for participating in the initial pilot and no obligation to purchase any future service.

Do I need to provide personal customer information?

We do not normally require customer names, email addresses, phone numbers or full street addresses.

We’ll explain which data fields are needed before any files are shared.

What if no billing discrepancies are found?

That’s also a useful outcome.

The purpose of the review is to assess whether charges align with the available contractual terms and shipment information, not to assume that errors exist.

How do I get started?

Simply contact us.

We’ll discuss your shipping setup, confirm whether a pilot is suitable and explain the next steps.